I just found this feature in Google Calendar which is going to save me a lot of time. Not sure if Outlook does something similar.

In Gmail, if you’re reading an email and click on “add event”, a new calendar event window will pop up. I have an email with the following text:

...
- Raffle prizes.
- FREE PIZZA!!!!

Date: Tuesday, April 25th
Time: 5pm - 6pm
Location: 3120 Computer Science Instructional Center (CSIC)

Don't Miss Out!
...

And the new event dialog had everything filled in perfectly - “when,” “where,” and even “what.” Pretty robust! Nice job Google.

It’s pretty obvious how they implemented this one; it’s a standard design pattern. Since the emails don’t always contain the strings “when: ” and “where: ” in them, you can’t parse them programmatically. Instead, specially trained human speed-readers work 24-7 at Google in Mountain View and read your email when you click “add new event.” They then fill in the fields in the event dialog with amazing alacrity. They must still be working out some of the bugs, because if you add too many events in too short a time, the reader guy gets tired and you can see him typing in the calendar event info as the dialog pops up. You have to be quick though.